We are growing, grow with us

Want to work in a dynamic company with daily new challenges and opportunities?  Then is PharmaLex your career opportunity.
PharmaLex is one of the leading service companies for the global pharmaceutical industry and specializes in all aspects of drugs and medical devices approval of the development to market and any action to product maintenance make it as effective as possible.
The success of our company grows with the excellent expertise and the high motivation of our employees.
If for you, your profession is not only a job but a mission too and you enjoy working with people, then you are welcomed to come and join us.
To strengthen our successful team in Fairfax VA, we are looking, as earliest as possible for a:

Full-time Specialist Corporate Affairs (f/m/d) 

Your Job

  • Maintains the organizational meeting & reporting calendar for PLx US Corp
  • Supports leadership team with travel arrangements
  • Prepares and coordinates company meetings & workshops, including organization of monthly PLx US Leadership & quarterly shareholder meetings & workshops
  • Assumes responsibility for Corporate Governance (Board Resolutions & Corporate Filings)
  • Supports with executive affairs (contracts, objectives)
  • Supports interdisciplinary project teams within the framework of strategic initiatives and cross-divisional themes
  • Independently handles special projects of the shareholder & leadership teams
  • Supports with all aspects of operational, conceptual and planning tasks
  • Prepares and processes surveys, set-up & tracking of KPIs
  • Supports and processes interdisciplinary or strategic special projects and teams
  • Communicates management decisions to relevant parties
  • Prepares and drafts organizational instructions and guidelines (SOPs)
  • Prepares presentations, concepts and lectures, and maintains protocols from sessions and meetings of the management
  • Coordinates appointments and helps keep track of Management calendar
  • Plans company events, celebrations, holiday parties
  • Maintains office/kitchen supplies
  • Receives clients and assists with meetings as needed
  • Handles the front desk duties such as incoming and outgoing mail,
    Processing mail and packages, receiving and forwarding calls
  • Maintains in-house and external filing systems, including assistance with offsite storage issues

Travel is minimal, less than 15%, domestic.

We offer you

  • Diversified and challenging job
  • Cooperating partnership and leeway
  • Flexible working hours 
  • Continuous development opportunities through knowledge and experience as well as training

Your Profile

  • Degree in Business Administration and or Communications/Marketing
  • Experience in Management Assistance or similar role in an international environment, proven track record of C-Level communication
  • Proficiency in MS Office, including Excel, Word, and PowerPoint
    Comfortable supporting 2 business or more leaders simultaneously
  • Excellent organization skills
  • Ability to create and propose financially sound solutions
  • Ability to assimilate and analyze information rapidly
  • Ability to identify and offer solutions to problems in a pragmatic way
    Simple contract review skills
  • Excellent command of the English language (written and spoken)
  • Excellent interpersonal skills and intercultural competence
  • Self-confidence and assertiveness
  • Confidence to work alone with minimal supervision as well as in a team setting
  • Loyalty and discretion
  • Flexibility and adaptability, ability to adjust rapidly to new, unknown, challenging situations