We are growing, grow with us

Want to work in a dynamic company with daily new challenges and opportunities?  Then is PharmaLex your career opportunity.

PharmaLex is the leading service provider for the worldwide pharmaceutical industry in regulatory affairs, pharmacovigilance and development consulting. We are specialized in effectively designing all aspects of drug and medicinal product registrations - ranging from early development and market entry to product maintenance activities. 
The success of our company resides in the expert knowledge and high motivation of our employees.

We are looking for motivated, committed candidates who will enjoy working independently within our successful team in a challenging environment.

So, if your career is much more than just a job for you but rather your passion, then come and join our successful team. The newly developed  position (works remotely) is for:

Project Specialist (f/m/d)

Your Job

  • Act as administrator to internal time and project tracking system and enter all new projects into system
  • Manage logistics of teleconferences/Skype Meetings/GoToMeetings for team members as needed
  • Manage Partner’s calendar and field all questions regarding availability
  • Book Flight/hotel/rental car/train/restaurant reservations for Partner and manage expense reports
  • Arrange reservations for rented office space for client/internal meetings
  • Maintain department Organizational Chart and act as point of contact on it with HR team
  • Work with HR to help recruit for open positions and schedule phone screens for candidates
  • Help onboard new employees/consultants
  • Provide training to new employees on local systems
  • Keep files up to date on document management system
  • Keep track of all open opportunities (in Salesforce) to ensure timely follow up with clients
  • Track Project Budgets monthly, and update Account/Project Managers via monthly meetings
  • Maintain agendas for all staff meetings and produce PowerPoint slide deck for meetings
  • Assist with slides, proposals, contract review 
  • May mentor and train other Project Specialists

We offer you

  • A remote workplace
  • Exciting and varied challenges in a friendly team
  • Excellent opportunities for personal development and growth

Your Profile

  • Bachelor’s degree in business or life science related field.  2 years office experience
  • Autonomous, concentrated and high-quality work
  • Excellent MS Office skills, especially Word, Excel, and PowerPoint
  • Advanced Excel usage will be expected in the role
  • Ability to work in a team
  • Excellent verbal and written English
  • Strong active listening
  • Ability to build lasting relationships
  • Creative and critical thinking
  • High level of follow-through and attention to detail
  • Ability to travel if necessary (approximately 5%)