Proposal Manager

  • The Proposal Manager will closely collaborate with the US team 
  • We are hiring this figure in Spain and Bulgaria
  • Remote working possibility
  • Please, submit your CV in English

Your Job

  • To provide support throughout the proposal process e.g. RFI, RfP through to Bid Defense, including preparing proposal documents, supporting price calculations, collaborating with subject matter experts).
  • Contribute to the central knowledge base which is used as the key source of content when responding to client requirements such as RFI/RfPs.

Main tasks
  • Respond to RFI (Requests for Information) and similar client/prospective client questionnaires.
  • Provide support for and respond to Request for Proposals (RfPs)
  • Receive and analyze RFIs and RfPs for large scale New Business Development and ensure distribution to the operational groups in a timely manner.
  • Establish timelines for completion of deliverables.
  • Coordinate and lead group discussions with internal stakeholders relevant for this RFI/RfP.
  • Work with counterparts in PharmaLex departments to present a harmonized response to client requirement documents (RFI/RfPs), ensuring that deliverables are similar in content, style, structure, accuracy and quality. 
  • Provide quality control of deliverables through review, verification, and evaluation of written proposals to assure agreement with cost estimates, client specifications, and any internal assumptions.
  • Verify that budgets are accurate and verify that processes are followed.
  • Conduct quality control checks to ensure the final budget and proposal text meet required standards and adhere to PharmaLex directives.
  • Ensure final RFI/RfP response complies with the stipulated client instructions. 
  • Ensure timely submission of high-quality proposals.
  • Update RfP Planner to ensure an up to date record of ongoing proposal work is maintained.
  • Assist with the production of Bid Defense collateral.

Your profile

  • Bachelor’s Degree / Educational background in business or Life Science
  • Minimum of 2 years’ experience in proposal management / pre-sales with desire to develop into a Proposal Manager role
  • Fluency in English (C1 level)
  • Able to work during US hours
  • Proficient in Microsoft Office Suite (i.e. MS Word, Excel, PowerPoint, Outlook, Adobe Writer, Teams and SharePoint)
  • Numerate / analytical skills, with an aptitude for numbers
  • Strong time management / organizational skills
  • Autonomous, concentrated and high-quality work
  • Excellent communication
  • Ability to work in a team, but also independently
  • Sense of responsibility
  • Demonstrate critical thinking and problem solving skills.
  • Open minded and willingness to work in an international team
  • Strong work ethic and adaptable
  • Flexibility / Adaptable to change

  • Clear understanding of processes and needs in relevance to the pharmaceutical industry
  • Understanding clients’ structures and needs and pains
  • Knowledge of Salesforce (preferable)
  • Knowledge of database / knowledge bases e.g. Qvidian (preferable).

If you are interested in joining our Pharmalex team taking over this challenging job opportunity in our future-oriented company, we are looking forward to receive your application documents stating your earliest possible starting date, any visa requirements and salary expectations on-line.

Agencies only by prior agreement for the specific job opportunity.